Job Details
Title:  Scheduling & Course Maintenance Specialist
Category:  Registrar / Records
Posted On:  04/10/2019
Deadline:  05/10/2019
Institute:  Longwood University
Location:  Farmville, Virginia
Scheduling & Course Maintenance Specialist/ 
Education Support Specialist III
Office of the Registrar
Full-time, Classified, Non-Exempt
Position #00415
Longwood University is an institution of higher learning dedicated to the development of citizen leaders who are prepared to make positive contributions to the common good of society.  In support of this mission, we invite qualified applicants to apply for the position of Scheduling & Course Maintenance Specialist/Education Support Specialist III in the Office of the Registrar. This position will ensure all scheduling data is in compliance with University policies and procedures within appropriate time frames as governed by the academic calendar for scheduling services. Additional responsibilities include, but are not limited to:

•	Responsible for orchestrating campus building and room usage into the Term Master Schedule using Banner and 25Live Integrated Event Schedule
•	Coordinates course fees with Cashiering & Student Accounts and ensures course detail fee codes are applied appropriately
•	Constant monitoring, review and management of schedule for accuracy, including schedule type, instructional method, rooms, length of course meetings, etc. In addition to monitoring course capacities during registration periods
•	Provides spring, fall and summer Term Exam calendar to Academic Affairs
•	Enters and maintains all curriculum changes to courses in Banner
•	Assist the Associate Registrar of Technology with Degree Works Scribing and report building in ARGOS and SQL
•	Provide processing support in an on-line environment characterized by deadlines and frequent interruptions, as well as high-level, customer-oriented services to students, faculty and administration
•	Responsible for purchasing, accounts payable, budget management and all eVA functions
•	Assists with customer service for walk-in, email, chat and telephonic traffic
•	Create positive verbal and written communications
•	Assist Registrar and Associate Registrar as needed

•	Associates Degree or equivalent combination of training and work experience
•	Bachelor’s Degree or higher preferred
•	Work experience with Microsoft Office Suite desirable
•	Demonstrated ability to learn required new skill sets
•	Work experience in systems used for data report writing, such as ARGOS, desirable
•	Demonstrated ability to work independently, accurately and with attention to detail
•	Demonstrated analytical, technical, time management and accuracy skills
•	Demonstrated ability to multi-task
•	Excellent verbal and written communication skills, as well as excellent organizational skills
•	Work experience in DegreeWorks Scribe preferred
•	Work experience in SQL or other programming language preferred
•	Work experience in 25LIVE and Banner preferred

Pay Band 4.  Commonwealth of Virginia benefits accompany this position.  A successful criminal background check is required.  Position will be posted a minimum of five days.  Review of applications will begin immediately.  AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.  Submit a completed Commonwealth of Virginia application online at  Applicants must include all qualifications and work history on the State application. Consideration for an interview is based solely on the information within the application.  Resumes will not substitute for a complete application.  

Human Resources
Longwood University
201 High Street
Farmville, VA  23909
Phone:  434-395-2074
Fax:  434-395-2666

In compliance with the Americans with Disabilities Act (ADA), Longwood University will provide, if requested, reasonable accommodations to applicants in need of accommodations in order to provide access to the application and/or interview process.  You are not required to note the presence of a disability on your application.  If, however, you require accommodations in the application and/or interview process, please contact the Office of Human Resources at 434-395-2074 or

The Annual Fire and Security Report(s) include campus security information, campus fire statistics, safety procedures, and provides statistics for criminal and disciplinary offenses.  The report(s) are provided annually in compliance with the Clery Act and the Higher Education Opportunity Act (HEOA).  Longwood University’s Annual Safety and Security report and the Annual Fire Safety report is available at:  A hard copy of the Annual Security and Fire Safety reports and/or a copy of the Fire Log are maintained at the Longwood Police Office and will be provided upon request.

A diversified workforce is an important part of our strategic plan.  EOE/AA (03-22-2019)
Contact Info: or 434.395.2074

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